Renting vs Buying vs Leasing Copier & Printer
Read this article that can help you decide whether your company should lease copiers/printers or rent them or buy them outright from copier suppliers. Whether you choose copier rental ( photocopier rental ) or to buy copier or lease copier, we have a wide range of copiers and printers products that fits your office requirements and budget. This includes A3, A4, color, mono ( black and white ), high speed and laser multifunction printers and copiers that are reliable, affordable and hassle-free.
Most of the companies in Singapore often choose to lease copier(s), allowing them to upgrade or replace their current copiers with flexible payment terms, saving thousands of dollars on upfront costs. Because technology changes so fast with copier/printer/multifunction devices, leasing allows an easy way to avoid technology obsolescence. It also allows a company to upgrade every 3-5 years to a copier with the latest technology. Most companies prefer leasing as they are trying to conserve capital for other expenditures. When a company leases printers or copiers, there is also no resale or disposal hassle. Copier lease is also very convenient because copier providers offer maintenance and services plans, which can be included in the lease itself. Therefore, it is important for you to check the agreement carefully into the maintenance and services offered as well as the terms and conditions. One variation of leasing photocopier machine is hire purchase. Some companies with limited IT staff often choose copier leasing for maintenance purposes alone. When leasing copier ( photocopier machine ), do ensure that you are provided with a brand new photocopier machine.
Renting a copier is usually done for specific reasons such as trade shows and not regarded as a long-term copier solution. Therefore, do consider the purpose of your usage and the period that it is required first. If it is used for normal business operations, do look into the total cost of ownership for copier rentals, as such machines are typically used for short term upto 1 year only. So it may not be cost effective when used for more than 1 year as the monthly cost could be much higher. If it is used for some short term activities, like projects or event with short duration which can be from days to weeks or a few months only, then perhaps, these rental photocopiers may be useful solutions as it can be rented on a month-to-month basis for up to year. These office machines are often refurbished (2nd hand) machines needed on a temporary basis. So do note that, as they may breakdown more often, require more frequent repairs and require toner supplies that may cost more. Also, it does cost more in the long term(> 1 year) to rent copier than to buy or lease a copier. When considering such office equipment rental in Singapore, do check the agreements and purpose carefully. For example, for high volume scanning projects, get scanner rental from Singapore reseller, rather than copier rental solutions. Some companies may also think they are renting copier when they are actually leasing photocopier machine. Also check carefully into the printer rental services, maintenance and copy charges ( CPC ) offered, especially when the rates are unusually low. When in doubt, check for the details that are usually found in the agreement. Therefore, when considering copier rental in Singapore, do make sure that you double check into the agreement details before signing.
If your company makes fewer than 700 pages a month, it may make more sense to buy or purchase a business-level or multifunction copier. By purchasing outright you will not have to pay fees and interest charges associated with a lease/rent or return the copier to the leasing/rental company at the end of a lease/rent. You are also not locked into a contract. However, be wary of buying refurbished (2nd hand) photocopy machines as they may breakdown more often, require more frequent copier repair and require toner supplies that may cost more. There are many copier resellers or second hand copier dealers who sell used copier in Singapore. These used copier dealers may offer used copier machine for sale in Singapore at cheap or low prices, which unfortunately, can eventually result in higher total cost of ownership and end-user problems. Therefore, for these used office equipment, carefully do a copier review of the specifications and agreements before you decide. A high speed scanner, for example, is usually not available in these older used copiers. If you do not have the time to go into such details, it is best to buy a new photocopier machine.
Finalize the Requirements
Once you decided on on your option to buy, lease or rent, the next step is to ensure the copier meets your office requirements and purpose. There is a wide range of copiers and printers solutions that can fit your office requirements and budget. This includes A3, A4, color, mono ( black and white ), high speed and laser multifunction printers and copiers. Additional option items like fax and wireless with the core product functions like print, scan and copy, can also be considered. Last but not least, do ensure that the copier has the necessary security functions that helps secure it from most threats.
Contact our consultants to discuss your copier/printer needs and get the most cost effective copier or printer solutions, products and services for your company.
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